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Job vacancy Executive Assistant
Announced
03 May, 2024
Job Type
Employee
Job Status
Full Time
Job Title
Executive Assistant
Job Location
1st Otswe street
Job Presentation
Our client, a shipping company is looking for a highly efficient and proactive EXECUTIVE ASSISTANT to assist with the administrative operations of the company to an executive.
ROLE PROFILE
The successful candidate will be responsible for providing administrative and communications support to the Managing Director, Area West Africa office, establishing working relationships with the Area leadership team and other stakeholders of the office, and contributing to the overall efficiency of the organization. He or she will also perform the following duties as well:
DUTIES/RESPONSIBILITIES
Provide administrative assistance such as writing and editing e-mails, draft memos and prepare communications on the executive’s and HR’s behalf
Prepare and maintain comprehensive and accurate records, including minutes of meeting
Organize meetings, including scheduling, send reminders, and organize catering when necessary
Answer phone calls in a polite and professional manner
Welcome visitors and identify the purpose of their visit before directing them to the appropriate department
Manage internal and external communications
Manage the executive’s calendar, including making appointments, travel arrangements and prioritizing the most sensitive matters
Develop and implement a monthly communication plan that includes social media content creation.
Research and write content for newsletters and the website
Acquire and maintain a detailed knowledge of the company’s policies, principles, and strategies, and keep up to date with relevant developments.
Arrange, plan and coordinate internal and external events, including employee engagement events.
Adhere to the company’s style guide, ensuring that we produce a high-quality and error-free copy.
Work with internal stakeholders (such as the MD, Sales and HR) to brainstorm content ideas, in line with the company’s strategy and in support of various initiatives
Working Experience: 1 - 3 Years
Education: First Degree
ROLE PROFILE
The successful candidate will be responsible for providing administrative and communications support to the Managing Director, Area West Africa office, establishing working relationships with the Area leadership team and other stakeholders of the office, and contributing to the overall efficiency of the organization. He or she will also perform the following duties as well:
DUTIES/RESPONSIBILITIES
Provide administrative assistance such as writing and editing e-mails, draft memos and prepare communications on the executive’s and HR’s behalf
Prepare and maintain comprehensive and accurate records, including minutes of meeting
Organize meetings, including scheduling, send reminders, and organize catering when necessary
Answer phone calls in a polite and professional manner
Welcome visitors and identify the purpose of their visit before directing them to the appropriate department
Manage internal and external communications
Manage the executive’s calendar, including making appointments, travel arrangements and prioritizing the most sensitive matters
Develop and implement a monthly communication plan that includes social media content creation.
Research and write content for newsletters and the website
Acquire and maintain a detailed knowledge of the company’s policies, principles, and strategies, and keep up to date with relevant developments.
Arrange, plan and coordinate internal and external events, including employee engagement events.
Adhere to the company’s style guide, ensuring that we produce a high-quality and error-free copy.
Work with internal stakeholders (such as the MD, Sales and HR) to brainstorm content ideas, in line with the company’s strategy and in support of various initiatives
Working Experience: 1 - 3 Years
Education: First Degree
Requirements
- EDUCATION/EXPERIENCE
- A minimum degree in Public Relations, International Relations, Journalism, Business Administration, or a related field
- Multilingualism is an asset (French/ Portuguese speaking candidates are preferred)
- A minimum of 2-3 years’ experience as a Communications Specialist and a personal assistantREQUIREMENTS
- Must be innovative and attentive to detail
- Must have good verbal and written communication skills
- Must have strong organizational skills and the ability to multitask
- Possess good decision-making and problem-solving skills
- Must be proactive and have self-direction
- Possess strong interpersonal skills
- Good time management skills and ability to meet deadlines
- Must be proficient in Microsoft Office
- Experience in social media management
Valid Till
2 Jun, 2024 (13 days left)
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JOB BY
BusinessGhana Internet Service Ltd
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