Administrative officer

• Played administrative role of scouting for an office, furbishing and moving the office to a different location
• Successfully coordinated logistics for internal and external travels for staff and consultants
• Meeting coordination and management for staff offsite meetings, conferences and events as well as coordination of team meetings and supporting ad-hoc events and administrative support for the smooth running of work activities.
• Performed Human Resources Management duties such as the coordination of recruitment and selection of some key staff and interns
• Provided support to staff on managing the programme’s online filing system by providing guidance.
• Provided Administrative support to the Governing Council by coordinating meetings, taking notes and tracking action points for follow-up as well as oversaw and supervised the work of Administrative support staff, including drivers, cleaning staff, security staff and any administrative interns.
• Performed general administrative duties such as preparation of service agreements for consultants and service providers, addressing health and safety issues, and the management of the office facility as well as the maintenance and running of the project vehicles.
• Effectively maintained an up-to-date inventory of office and partners’ assets for quarterly verification by the donor.
• Effectively tracked and forecasted monthly programme budgets
• Successfully managed the Executive Director’s activities and diary

Project Administration

• Successfully set up the office for commencement of the project in the region
• Resolved routine administrative problems and ensured proper functioning of support systems using standard operating procedures and office guidelines.
• Provided logistical support for seminars, workshops, conferences, surveys, and other project activities in collaboration with technical staff.
• Assisted program staff to manage travel arrangements including booking of hotel accommodation, proper authorization, vehicle and driver logs.
• Coordinated project trainings for health workers

Human Resource Management

• Coordinated the recruitment and selection of some officers in the region
• Ensured all staff submitted their timesheets in time for approval by the Regional Coordinator.
• Liaised with HR Office in Accra to track and record staff vacation and sick leave.

Human Resource duties


• Coordination of staffing, interview, recruitment and selection process for M&E officers, Project Coordinators and Assistants, Finance Assistant and interns for the Country and regional offices
• Preparation of monthly payroll
• Oversaw administration of all employee status changes such as promotion, transfers and termination
• Coordination of staff performance appraisals, work plans and reviews
• Preparation of special monthly HR reports for onward submission to Africa HR Manager


General Office Administration duties

• Assisted in preparation of project related documentations
• Coordination of meetings, workshops and trainings for staff as required
• Maintained of an electronic and hard copy filing system
• Responded to employees’ inquiries
• Management of office petty cash
Logistics Duties

• Ensured proper record of items from the stores and the replenishment of stock-out items
• Coordinated purchase requests on behalf of the Procurement Committee
• Coordinated the insurance of all office assets as well as ensured that all office equipment were in good working condition at all times.
• Prepared weekly vehicle movement schedule