Job vacancy Executive Assistant

JOB BY
JobsinGhana
59 Okodan St, Blue Gate district, Osu, Accra near Papaye, Accra
  +233 0302 760143, +233 24 3925110

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Job Type
Temporary / Contract
Job Status
Full Time
Announced
05 May, 2021
Job Title

Executive Assistant

Job Presentation

To provide executive support to the Deputy Managing Director (DMD) and serve as the primary point of contact for internal and external clients on all matters pertaining to the Office of the DMD to achieve the ultimate corporate result

Duties

  • Serves as the primary point of contact for appointments and setting up of meetings for both internal and external stakeholders
  • Manages the DMD’s day-to-day diary and meeting schedules
  • Liaises with clients and partners at a high-level on behalf of the DMD
  • Supports the DMD to prepare information for presentations, proposals, media interviews, etc.
  • Updates the DMD on key organizational issues on a regular basis
  • Keeps the calendar of the DMD up to date with appointments and commitment and ensure her adherence, albeit with variations.
  • Cultivates and maintains an effective relationship with key service providers (Immigration, Airlines, Visa Application Centers / Entities, Bankers, etc.)
  • Initiates business ideas and/or proposals for incubation and development
  • Identifies opportunities and proposes strategies to nurture such opportunities into pragmatic business projects
  • Coordinates the timely submission of weekly operational updates on Departmental projects and activities
  • Submits weekly Project Management report on the progress of execution
  • Provides a bridge for smooth communication between the DMD’s office and internal departments and external relations, ensuring effective executive and administrative support to the DMD.
  • Works closely and effectively with the DMD to keep him/her well informed of upcoming commitments, responsibilities and following up appropriately.
  • Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, with skewed  timeline.
  • Facilitates all travel arrangements, lodging and coordination of events 
  • Develops, edits and completes written communications to external stakeholders including proposals, bids, concept papers, profiles, capability statements and reports.
  • Requirements
    • Degree in Business Administration (BSc) with Marketing / Business Strategy with 5 to 10years post qualification experience.
    • MBA in Project Management
    • TECHNICAL
    • Strong written and verbal communication skills
    • Effective record management skills
    • Project management skills
    • Strong interpersonal relations
    • Ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion
    • Must be emotionally mature and a highly resourceful team-player and have the ability to provide the highest level of customer/client service and response
    • Ability to produce accurate work when under pressure.
    • Knowledge of report writing skills
    • Ability to record and prepare minutes of meetings
    • Knowledge of the airline and hospitality industry
    • Ability to organize travel schedules and book reservations
    • Good analytical skills, detail handling, problem solving and practical learning
    • Sensitivity to confidential matters may be required
    • High level of accuracy and strong attention to details
    • MANAGERIAL
    • Ability to take timely decisions.
    • Ability to deliver work to tight deadlines
    • Knowledge of decision making and problem solving skills
    • Ability to relate effectively to people at all levels
    • PERSONALITY
    • High level integrity: Ability to manage clients and company’s secrets confidential.
    • Ability to be creative and enjoy working within an entrepreneurial environment that is results driven and mission-led
    • Very Good interpersonal skills
    • Excellent communications skills: Ability 
    • Education: Bachelor’s Degree
    Valid Till
    3 Jun, 2021 (18 days left)

    How to Apply?

    Please apply for this job on jobsinghana.com website:

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