Job vacancy Senior Finance and Compliance Manager

JOB BY
XyCareers Ghana
Close to Okponglo Ecobank branch, East Legon, Accra
View all 495 job(s)

WORK AT
JSI
Job Type
Employee
Job Status
Full Time
Announced
16 Sep, 2019
Job Title

Senior Finance and Compliance Manager

Job Location
Takoradi
Job Presentation

JSI Research & Training Institute, Inc. (JSI), a leader in global health, is a non-profit public health management consulting and research organization dedicated to improving the health of individuals and communities throughout the world.

Job Description

Preamble
JSI Research & Training Institute, Inc. (JSI), a leader in global health, is a non-profit public health management consulting and research organization dedicated to improving the health of individuals and communities throughout the world.

JSI has submitted an application to USAID to implement an HIV and AIDS project in the Western Region of Ghana. If awarded, the goal of this project will be to provide support to the Government of Ghana (GOG) and to accelerate Ghana's progress in attaining the 90-90-90 UNAIDS targets by achieving epidemic control in one high HIV burdened region by scaling up evidence-based interventions. Activities will include active case finding of persons living with HIV (PLHIV) in Western Region (WR), putting and retaining them on treatment, and ensuring they are virally suppressed. The potential project, if awarded, is expected to be funded by the US President's Emergency Plan for AIDS Relief (PEPFAR) through USAID beginning in October 2019.

JSI seeks to recruit the following position: Senior Finance and Compliance Manager

Reports to: Director of Finance and Operations

Job Summary
This is a full-time position that will be based in Takoradi, Ghana. The Senior Finance and Compliance Manager in consultation with the Director of Finance and Operations (DFO) is responsible for maintaining the JSI financial accounts and administrative systems for the USAID Strengthening the Continuum of Care Project. The Senior Finance & Operation Manager will support the Finance and Operations Officer and Finance and Operations Manager in Takoradi in executing their duties. She/he will be responsible (in support to DFO) for monitoring the financial status of the project work plan including preparation of expenditure projections and expense monitoring. She/he will ensure cost-effectiveness, efficiency and accountability throughout the life of the Project. The Senior Finance & Operation Manager reports to the Director of Finance & Operations.

Job Description

  • Responsible for making sure, that there is compliance with and adherence to all JSI’s policies, Manuals and USAID rules regulations at all material times.
  • Responsible for making sure that all our partners prepare report and submit financial documentations in accordance with our directives, templates, and forms for compliance.
  • In collaboration with the Director of Finance and Operations, establish and maintain a financial and administrative system fulfilling all USAID rules and regulations and in line with JSI financial policies and procedures
  • Support non-finance staff through in-house trainings with coordination from all the finance team
  • Manage the monthly accounting cycle and bank account monitoring and reconciliation
  • Support the Director of Finance and Operations to review and track program budget(s), monitor expenditures and help prepare financial reports for senior management and USAID
  • Review and Approve the monthly accounts documentation, including vouchers and reconciliation reports prepared by the Finance and Operations Officer in Takoradi and Accra
  • Actively participate in work plan preparation and work closely with the technical team to prepare and monitor costed work plans
  • Work closely with the Director of Finance and Operations during preparation of the annual PEPFAR Expenditure Reporting USAID accruals report and other reports as will be requested
  • Coordinate with Finance and Operations Officer in Takoradi and Accra to create and maintain Finance files for the office, keeping consistent and in an orderly manner
  • Work with the Human Resources & Admin Manager to ensure safety and daily security of office premises
  • Provide support to the Regional Office in Accra in all the above areas
  • Perform any other duties as assigned by the Director of Finance and Operations which are in line with the general concept of this position
  • S/He will authorize some electronic funds transfers (EFT) payment with a certain threshold
  • Will approve all advance requests, purchase requests, and other request up to a certain threshold
  • Will be in charge of preparing SF425 Quarterly Accruals reports for DFO review and subsequent submission to Home office for finalization.
  • Any other duty as may be assigned by the Director of Finance & Operations.

Required Skills or Experience

  • Minimum Bachelors, Preferred Advanced degree in a finance, accounting, public administration or business-related field
    CPA is an added advantage
  • At least 5 years of relevant experience in financial and/or office management in an NGO setting
  • Demonstrated experience in supervision of support staff
  • Experience in inventory management
  • Relevant experience with USAID-funded programs and knowledge of USAID rules and regulations strongly desired
  • Experience with PEPFAR Expenditure Analysis reports
  • Strong organizational skills
  • Excellent verbal and written English
  • Extensive knowledge of Microsoft Excel and Proficiency in Microsoft Word and Access
  • Experience with QuickBooks accounting system desired
  • Strong communication and interpersonal skills
  • Demonstrated experience supervising, mentoring, and training staff
  • Any other related duties as assigned by supervisor or COP

Salary
negotiable
Valid Till
27 Sep, 2019


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