Job vacancy Administrator at Food Pharmacy Ltd

Job Type
Employee
Job Status
Full Time
Announced
2 Jul, 2019
Job Title

Administrator at Food Pharmacy Ltd

Job Location
Tema
Job Presentation

Job Description

Position Title: Office manager and Admin/Finance

Branch: Food Pharmacy

Department: Administration/Finance

Reports To: Direct dealer

 

ResponsibilityKey Performance Indicator (Measures)Using a range of office software, including email, spreadsheets, databases and managing filing systems

 Coverage resultsRecording office expenditure and managing the budget

 Feedback on ability to work within a stated budget.Organising the office layout and maintaining supplies of stationery and equipmentFeedback on ability to work within a stated budget.Organising and chairing meetings with staff – in lower paid roles this may include typing the agenda and taking minutesPunctuality, level of willingness and commitment to the projectOverseeing the induction of new staff, ensuring all contracts signed and correct paper workFeedback from new recruits regarding clarity of  communication and ability to adapt to the Saladmaster SOS programReviewing and updating health and safety policies and ensuring they are observedCoverage resultsAttending conferences and trainingPunctuality, level of willingness and commitment to the projectDuties of the role may extend to the management of social media

 Feedback on level of initiative and  feedback from both internal and external customers

 Record all activity in the D.A.T.A System. This tracks all the information regarding the Dinners Cooked and Booked within the Dealership and is a lifeline to the statistics needed. This is why it is imperative that the D.S.C. and Consultant stay in constant contact with each other.Coverage resultsWorking with the Dealer to help plan a course of action and discuss the direction of the organization will only mean – MORE PRESENTATIONS.More presentationsWorking with the Dealership Trainer to develop more PeopleMore presentationsWorking with the Sales Management to help build a strong team of independent ConsultantsMore presentationsWorking with the Customer Service Department to secure an enthusiastic customer base can easily turn into more leads which meansMore presentationsPerform related duties as assigned by your manager

 Completes support functions in an accurate and timely fashion as directed by manager

 

General ResponsibilitiesPerform related duties as assigned by your managerMaintain a good working relationship with customers, peers and other departmentsIdentification of continuous improvements within your area of responsibilityPerform work in a safe mannerTo be conversant with and take an active part in all quality procedures

 

Competencies

 

Behavioural:

ValueBehaviour(s)Ownership/ Commitment

 Takes Account for own actions, does not shift the blameResponsibility demonstrated for own duties and people.Customer FocusDelivers on promises made, achieving customers expectations.Clarifies customer needs and seek alternatives.Keeps the customer informed at all stages of enquiry.

 IntegrityDeals with others openly and honestly.Conforms/acts within CSR guidelines and philosophies.

 Innovation/Pro-activityActs with a sense of urgency; completes tasks within time allotted.Actively participates in discussion, puts ideas forward.Actively contributes to team priorities and challenges others and self to out-perform.

 Food PharmacyProfessionally presents self and company image.Demonstrates understanding that the brand Food Pharmacy) is an assetSafetyLooks out for others (duty of care)Actively participates in safety initiativesFollows and demonstrates safety procedures and policies.

 General ResponsibilitiesPerform related duties as assigned by your managerMaintain a good working relationship with customers, peers and other departmentsIdentification of continuous improvements within your area of responsibilityPerform work in a safe mannerTo be conversant with and take an active part in all quality procedures

Technical requirements:

  • excellent organisational and time management skills;
  • good IT skills, including knowledge of a range of software packages;
  • the capacity to prioritise tasks and work under pressure;
  • ability to liaise well with others and delegate tasks;
  • strong oral and written communication skills;
  • ability to work on your own initiative;
  • attention to detail;
  • flexibility and adaptability to changing workloads;
  • problem-solving skills and project management ability.
  • Working knowledge of email, scheduling, spreadsheets and presentation software
  •  

     

    Experience

    Essential:  High knowledge in office management and people leadership roles.

    Preferential: Experience in using the Saladmaster healthy cooking system and prior knowledge of the SOS program (training will be provided)

    Qualifications:

    Essential: High knowledge in office management

    People leadership roles

    Effective communications skills

    Project management ability

     

    Applicants should send CVs to jobs@laborpowerltd.com with subject ADMINISTRATOR

    OR 0244 49 6445 / 0303309039 for more information.

    Labor Power & Consultancy

    Rev Dagadu Street Tema Community 10

    Mayflower Building

    Valid Till
    2 Oct, 2019


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