Job vacancy Volunteer (Office Support Manager)

JOB BY
JobsinGhana
59 Okodan St, Blue Gate district, Osu, Accra near Papaye, Accra
  +233 0302 760143, +233 24 3925110

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Job Type
Temporary / Contract
Job Status
Full Time
Announced
13 October, 2020
Job Title

Volunteer (Office Support Manager)

Job Location
Job Presentation
Company Profile

Nyansapo Company Ltd, founded in 2016, is a limited liability company that provides specialized services and supplies to meet a growing demand in the service industry. The core mandate of the company is to provide easy and affordable supplies to its clients at their convenience and to their utmost satisfaction.WHAT WE DOConstruction & Consultancy ServicesAgribusiness – Buying and selling of Soya bean and MaizeSupply Chain Management (SCM)Hospitality ServicesCORE VALUESTeamwork: we seek to understand how we can best support each other to create an environment that provides synergy in line with the corporate mission and vision.Leadership: we seek to provide excellent and stellar services that will set it apart from others and make it a benchmark in the industry.Respect: we believe in equal opportunities devoid of gender and provide an all-inclusive agenda in the provision of goods and services.Accountability: Nyansapo holds in high esteem the utmost satisfaction of its clients in providing value for moneyHonesty: Client relations are important to Nyansapo for which reason the company seeks to be transparent in its dealings with clients to maintain cordial relations.Integrity: Nyansapo upholds operational standards and consistency in its dealings with clients in ensuring absolute trust and loyalty.Discipline: Nyansapo seeks to hold in high esteem the best ethics in the provision of goods and services within the business environmentInnovation: Nyansapo in its operations will always seek to employ the most innovative methods of providing goods and services for its clients and also encourage staff and clients to be constantly innovative in the company’s operations.


Nyansapo Company Ltd is looking for a highly skilled and enthusiastic candidate for the role of Office Support Manager for its office in Tamale, Northern Region.

ROLE SUMMARY
The Office Support Manager will manage the office and the daily administrative/warehouse activities of the organization, including managing phone calls and responding to email enquiries. S/he will provide secretarial and administrative assistance to the office team.

  • Timeliness to work and presence at post;
  • Tidiness of the office and work station area;
  • Customer orientation and professionalism;
  • KEY RESPONSIBILITIES

  • Manage the office and provide reception and secretarial services
  • Receive visitors and clients in a professional manner and direct them to the appropriate persons
  • Organize outgoing and incoming mails efficiently and ensure that incoming mails are distributed to individual staff members immediately and copies filed for future reference.
  • Receive documents from various departments and work items for dispatch to clients and ensure they are properly logged for reference.
  • Organize and maintain the filing system and ensure it is updated on a regular basis according to standard procedures
  • Receive and ensure dispatching of payments issued by finance department to service providers according to standard procedures and return the appropriate documentation back for filing
  • Call and notify vendors and partners about payments that have been made into their accounts based on payment advice from the Finance Director.
  • Prepare cheques, create budgets, prepare and submit tax forms.
  • Code documents, compile financial records and manage inventory records.
  • Disburse and record petty cash as well prepare reports for reimbursement.
  • Manage the conference room usage to ensure meetings do not clash and also ensure it is kept tidy at all times and tea / coffee is always provided
  • Lead the organization of special events such as workshops, meetings, social activities, etc
  • Requirements
    • A minimum qualification of Diploma in Business Administration, Social Sciences, Secretarial Discipline or any relevant field
    • First Degree in Secretaryship / Business Administration will be an added advantage
    • Minimum of 2 years work experience in a secretarial field or similar position.
    • Excellent written and oral communication skills;
    • Ability to multitask and work within deadlines;
    • Proficient in use of Microsoft applications, including Word, Excel, and outlook (or similar software);
    • Strong customer service and ability to work well with people from varied backgrounds and cultures at all levels in the organization.
    • Excellent planning, organizational and time management skills.
    • Strong team player.
    • Education: Diploma
    Valid Till
    30 Oct, 2020


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