Job vacancy Procurement & Operations Manager

59 Okodan St, Blue Gate district, Osu, Accra near Papaye, Accra
  +233 0302 760143, +233 24 3925110

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Job Type
Temporary / Contract
Job Status
Full Time
17 October, 2020
Job Title

Procurement & Operations Manager

Job Location
Job Presentation

  • PROJECT OR DIVISION: iDE Ghana Operations
  • REPORTS TO: Operations Director
  • LOCATION: Based in Tamale with travels to iDE operations areas across the Three Northern Regions of Ghana
  •  PURPOSEThe Procurement & Operations Manager plays a key role supporting the Operations Director and is responsible for effective & efficient procurement & operational systems, processes & policies in support of organization objectives & program implementation – specifically by ensuring adherence to procurement, information flow to programs team, and coordination of the Operations team activities. REPORTING RELATIONSHIPThe Procurement & Operations Manager reports directly to the Operations Director, and work in collaboration with Operations Management team (Finance Manager, Accountant, Guest House Manager, Operations & Government Engagement Manager Accra, & HR Manager)Provide direct Supervision and coaching to the Operations Coordinators, & Facility Manager/Receptionist. RESPONSIBILITIESProcurement Responsibilities:
  • Lead the process for program and operational procurement from solicitation to final delivery of goods and services, including submission of final payment request to Finance for processing.
  • Track operational and programmatic procurement requests. Ensure all requests are logged, acknowledged and acted upon on timely and are consistently updated on the procurement tracker
  • Provide periodic feedback to the requesting teams through weekly procurement tracker to monitor status of procurement actions.
  • Draft negotiation memos, justification/selection memos and other procurement documentation for approval where applicable and ensure this is on file.
  • Conduct regular updates of the vendor database, with the aim of promoting a more transparent and competitive procurement process.
  • Liaise with the other offices to obtain necessary approvals, signatures, documentation for procurement and process payment request
  • Prepare Request for Quotation and submit to vendors to provide quotation and work closely with the Program and Operations teams to ensure all procurement adhere to the specifications in the Local Requisition form prior to final purchasing.
  • Operations Responsibilities:

  • Drive initiatives in the Operations team that contribute to long-term operational excellence.
  • Liaise with Operations & Government Engagement Manager Accra to ensure the operations team facilitate travel request from Program & Operations staff for review by Finance Manager, and follow up with Accounts for prompt payment.
  • Build strong relationship by addressing staff/vendor issues and complaints in a timely manner.
  • Maintain accurate and clear documentation for operational procedures and activities.
  • Maintain and coordinate up-to-date inventory list on Monthly basis for all IDE Ghana offices.
  • Plan & Coordinate regular meetings with Operations, Finance, Government Engagement, & HR team to discuss about issues, concerns, updates etc.
  • Work with the Finance team to Support operational risk and audit process for the purpose of preventive maintenance.
  • Oversee facilities services, maintenance activities and repairs in Tamale and Regional offices
  • Coordinate Vehicle Management, including:
  • Supervising the maintenance, upkeep, and servicing of Vehicles
  • Coordinating Drivers travel and schedule of daily activities via the Operations Coordinator.
  • Perform other responsibility that may be required.
  • Requirements
    • Graduated from university with degree in Business Management, Procurement & Supply, and other relevant areas.
    • Must have completed National Service
    • Minimum of 3 years’ experience in Procurement and Operations management or related field of work.
    • Organized, flexible, detail-oriented, and hardworking,
    • Excellent skills and proven experience in procurement of goods and services,
    • Excellent spoken and written communication,
    • Team-work and problem solving
    • Ability to Speak; Twi, Hausa, Dagbane, Daagare or Any other major Languages in Ghana.
    • Microsoft Word and Excel
    • Collaborative and thrives in a team environment
    • Excited by and open to new ideas and new ways of doing things
    • Demonstrated honesty, integrity, and strong work ethic
    • Demonstrated ethical behaviour in all areas of responsibility
    • Cooperative and supportive attitude and behaviour
    • Confident, organized, and good communication skills
    • Willingness to take on additional areas of responsibility relevant to the role
    • A high level of commitment to IDE’s values and objectives
    • A highly responsible approach to all tasks
    • Education: First Degree
    Valid Till
    16 Nov, 2020

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