Job vacancy Administrative Assistant in Accra

WORK AT
ElMajos Limited
N14, Freetown Avenue, Opposite Ecobank, Okponglo, Accra
  +233 302432758
  +233 205848661

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Job Type
Internship
Job Status
Full Time
Announced
28 November, 2020
Job Title

Administrative Assistant

Job Location
Job Presentation
Our growing company has an opening for a full-time and a part-time, entry-level Administrative Assistant that will allow this person the luxury of working from both home and office. We are looking for a person at the beginning of his/her career who is willing to learn rapidly to ultimately make our team even better.
This person will be responsible for performing a variety of administrative and clerical tasks as described in the job profile. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs, and managing our company’s general administrative activities.
Requirements
  • Core values
  • • Ability to work without supervision
  • • Team player and being a person of integrity
  • • Attention to Detail, Self-Motivated, Creative Problem-Solving Skills
  • • Good time-management skills
  • Others
  • • Certificate/Diploma/Degree in Business Administration
  • • Proficient computer skills, including Microsoft Office
  • • Strong verbal and written communication skills
  • • Comfortable with routinely shifting demands
  • • High degree of attention to detail
  • • Data entry experience
  • • Working knowledge of general office equipment
  • • Working knowledge of Office Administration Procedures
Responsibilities
  • • Answer and direct phone calls
  • • Organize and schedule meetings and appointments
  • • Maintain contact lists
  • • Produce and distribute correspondence memos, letters, faxes, and forms
  • • Assist in the preparation of regularly scheduled reports
  • • Develop and maintain a filing system
  • • Order office supplies
  • • Book travel arrangements
  • • Submit and reconcile expense reports
  • • Provide general support to visitors
  • • Provide information by answering questions and requests
  • • Take dictation
  • • Research and creates presentations
  • • Generate reports
  • • Handle multiple projects
  • • Prepare and monitor invoices
  • • Develop administrative staff by providing information, educational opportunities, and experiential growth opportunities
  • • Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
  • • Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
  • • Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies
  • • Contribute to team effort by accomplishing related results as needed
  • • Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
  • • Organize travel arrangements for senior managers
  • • Write letters and emails on behalf of other office staff
  • • Book conference calls, rooms, taxis, couriers, hotels, etc.
  • • Cover the reception desk when required
  • • Maintain computer and manual filing systems
  • • Handle sensitive information in a confidential manner
  • • Take accurate minutes of meetings
  • • Coordinate office procedures
  • • Reply to email, telephone, or face to face inquiries
  • • Develop and update administrative systems to make them more efficient
  • • Resolve administrative problems
  • • Receive, sort, and distribute the mail
  • • Answer telephone calls and pass them on
  • • Manage staff appointments
  • • Oversee and supervise the work of junior staff
  • • Maintain up-to-date employee holiday records
  • • Coordinate repairs to office equipment
  • • Greet and assist visitors to the office
  • • Photocopy and print out documents on behalf of other colleagues
  • • Attend educational conferences and offered training in Digital Marketing
Benefits
  • • Interesting and challenging work
  • • Highly skilled team and career opportunities
  • • Friendly and flexible work environment
Valid Till
28 Feb, 2021


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