Provides secretarial and operational support (travels, filing, stationery, coordination / set up of meetings) to the DMD.
Serves as the primary point of contact for appointments and setting up of meetings for both internal and external stakeholders
Keeps the diary / calendar of the DMD up to date with appointments and commitment and ensure his adherence, albeit with variations.
Explores and facilitates the creation of rapport with potential business contacts and partners
Maintains a contacts’ diary / record to aid the exploits of the DMD in particular
Cultivates and maintains an effective relationship with key service providers (Immigration, Airlines, Visa Application Centers / Entities etc)
Coordinates and maintains an up-to-date record of Business Development initiatives (Proposals, Projects etc) to aid execution, monitoring and evaluation
Initiates business ideas and /or proposals for incubation and development
Identifies opportunities and proposes strategies to nurture such opportunities into pragmatic business projects
Follow-up on the progress of projects and proposals based on in-depth understanding of on-going projects and proposal
Follow-up on payments for assigned projects with relevant clients.
Coordinates the timely submission of weekly operational updates on pending projects as well as new initiatives / proposals (Performance Management File)
Submits weekly Project management report on the progress of execution (Project Management Template)
Submits proposals to review existing operations to improve output / productivity
Provides a bridge for smooth communication between the Deputy Managing Director’s office and internal departments and external relations, ensuring effective executive and administration support for the office
Works closely and effectively with the Deputy Managing Director to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately.
Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
Facilitates all travel arrangements, lodging and coordination of events
Develops, edits and completes written communications to external stake holders including proposals, bids, concept papers, profiles, capability statements and reports.
Follows up on client contacts and supports the cultivation of ongoing relationships
Prepares business proposals for prospecting.
Develops concept papers and strategies for corporate operations.
Prepares and submits weekly/Monthly/Quarterly reports on all activities.
Attends to correspondence on behalf of the Deputy Managing Director.
Prepares and submits bids for the Group as per spelt out deadlines.
Any other duty that may be assigned
Degree in Business Administration (BSc) with Marketing / Business Strategy or Degree in Mechanical Engineering Options with at least 5 years post qualification experience.
Strong IT knowledge
Strong management, organizational, analytical and interpersonal skills.
Administrative Writing Skills, Reporting Skills, Time Management, Presentation Skills