Job vacancy Deputy Registrar

Duties & Responsibilities:
The Deputy Registrar, reports to the Registrar and provides support for all duties and responsibilities related to the Registrar’s office.

Objective of the Role
To promote a service oriented culture at the Registry that supports students through a seamless transition from matriculation to graduation.
To develop and implement academic policies and regulations and procedures that support the vision and goals of the Registry.
To provide supervision and direction in ensuring that the operational functions and activities of the Registry are well implemented.
To monitor and ensure that all reporting demands of the Registry are completed in a timely manner.


Responsibilities
Organize and manage student’s progression records and present reports on graduating students.
Maintain records on all student performance outcomes and ensure that students are notified of their performance status.
Collect and report on student class attendance and monitor student performance to identify struggling students and support them to create academic improvement plans in consultations with their academic advisors.
Provide counselling and advise to students on academic matters and interpret academic policies and regulations to students.
Ensure that courses and faculty listed on the student management system is aligned with the programmes as per the programme diet and is relevant for the academic year.
Update student and faculty records on the LMS and plan activities to facilitate its usage.
Maintain the Registry page on the LMS
Supervise responses to daily office email traffic, student course changes and student/faculty enquiries
Performs administrative tasks to support the Registrar in delivery of service.
Serve as Acting Registrar when required.


Requirements
A good first degree with relevant experience as a Senior Assistant registrar or equivalent role.
A second degree in the social sciences, arts or any relevant programme.
Proficient use of MS Excel and other MS office applications.
Ability to communicate effectively
Good command of the English Language – Oral & Written


Skills
Meticulous
Able to prioritize
Good problem-solving skills
Good administrative & organizational skills
Good leadership skills
Patience


Applicants may submit applications to career@acity.edu.gh with job title as subject
Closing Date: Open until position is filled. Only shortlisted candidates will be contacted.


Working Experience: 5 - 10 Years

Education: Masters Degree

31 Dec, 2026 (970 days left)