Employee’s Name:
Position Title: Stock Controller
Department: Logistics & Inventory
Position Code: WHS
Location: TBD
Job Level: Supervisory
Reports to: Inventory & Logistics Manager (ILM)
Directly Supervises: 1. Warehouse Attendants
2. Agents & Off loaders (Outsourced)
Overall Job purpose:
The role holder is the custodian of all inventory in the assigned warehouse and ensures that all products, materials, equipment, inventory, supplies are received, accurately accounted for, adequately stored, delivered, replenished and distributed as per the needs of the assigned branch/branches and its customers. Candidates with retail and FMCG experience is required.
KEY RESPONSIBILITIES
Warehouse organization Demarcate according to company’s Layout, and ensure compliance daily.
Enforce safety measures for inventory (no missing items, ship/store mode compliance).
Ensure 100% prioritization of deployable by team.
Prompt Inventory ManagementPack and ship all inventory requests (Tickets/Receipts) within 24 hours to ensure prompt delivery to customers.
Send all returning inventory to the Central warehouse within a week to enable
KEY RESPONSIBILITIES
Set Up and Maintain the Warehouse Set up warehouse according to company’s warehouse policy.
Ensure that inventory is securely stored and organized according to the policy guidance.
Manage Inventory and Tools Receive, organize, pack, commission and dispatch inventory requested.
Document stock levels, liaise with Head of Logistics & Inventory to plan orders.
Update trackers and reports and monitor KPIs.
Ensure strict quality control on all items received into warehouse.
Pack items safely to minimize damage.
Conduct daily spot checks and full weekly audits; ensure ERP/Manual Tracker is reconciled.
Track down all missing items and report status to your Supervisor.
Store, track, and dispense contractor tools; manage ordering.
Staff and Resources Check in daily on progress and issues; meet weekly to review performance.
Train staff to use health and safety equipment.
Organize division of work to maintain productivity.
Complete quarterly warehouse staff performance reviews.
Liaise with Supervisor to hire contractors as needed, manage work schedules, staff tools and paperwork.
Track and minimize warehouse operating expenses.
Other DutiesPerform other duties as maybe required from time-to-time.
DAILY, WEEKLY AND MONTHLY CHECKLIST
EVERY MORNINGEnsure the warehouse is clean and staff are at their post in order to plan daily activities.
Update and Maintain Logistics & Inventory trackers (Either in Excel or ERP).
Check with ILM & Branch Manager on performance and updates/progress.
Review and/or advise on matters communicated via email, WhatsApp or text messages.
Issue Daily Logistics Notes to Central Warehouse around priorities and supply.
EVERY EVENINGApprove overtime for direct reports after receiving approval from ILM via the Overtime Approval Form.
Update and send daily reports to ILM & Branch Manager.
Submit Stock counts of Inventory for assigned location.
WEEKLYWeekly check in with all direct reports;
Feedback from each Warehouse Attendant on last week assigned tasks.
Discuss, agree and assign tasks for the week and deliverables deadlines.
Share updates with team, and specify action items.
Track team performance using designed scorecards and support growth.
Raise inventory software improvements and feature requests.
MONTHLYReconcile stock and send monthly reports to ILM.
CONTACTS/OTHER RESPONSIBILITES Departmental Relations Maintains regular contact with all Departments.
Responsibility for Assets Has responsibility for the conservation and efficient utilization of all company assets within the warehouse.
Education Required: HND/Bachelor
59 Okodan St, Blue Gate district, Osu, Accra near Papaye, Accra
59 Okodan St, Blue Gate district, Osu, Accra near Papaye, Accra